Thursday, May 19, 2022

How to create rules in Gmail to filter your emails? Easy steps

How to create rules in Gmail to filter your emails? Easy steps
How to create rules in Gmail to filter your emails? Easy steps

This article will help you to create rules in Gmail through your browser. We will walk you through the process of setting up a filter from scratch, we will also teach you how to use an existing message to create a new filter. We will also teach you how to manage your filters.

You can apply filters to your Gmail account to control how emails are labeled, to automatically archive/delete messages, or to mark messages using a star. You can even create filters that forward emails to another address. OR. Move messages with attached files to a specific folder.

How to Create rules in Gmail?

  1. Open Gmail in a browser.
  2. Click on the Search mail dropdown arrow.
  • In the Search mail screen, you can select one or more criteria for the rule:
  • From: Select email from specific senders.
  • To: Specify email sent to specific recipients.
  • Subject: Specify partial/complete text in the message subject line. 
  • Has the words: Filter messages depending on specific words found in the body.
  • Doesn’t have: Filter messages depending on the specific words that are not found in the body.
  • Size: Filter messages based on size, either greater than or less than a specific measurement.
  • Date within: Filter messages based on when the date they were sent. Predefined intervals are available.
  • Search: Limit the filter to specific folders/labels, or specify a search on all mail.
  • Has attachment: Apply the rule only to messages that contain attachments.
  • Don’t include chats: Apply the rule to emails only, and not to chat conversations.
  1. Click on Create filter.
  2. Check the box next to the options that specify the behavior you want to apply. For example, select the Skip the Inbox (Archive it) check box to automatically archive messages that meet the criteria.
  3. Click on Create filter to activate the created rule.

How can you Create a Gmail Rule from Existing Emails?

When you receive an email that you want to automatically move to another folder/mark as reading/delete, you have the ability to create a rule from the selected message.

  • Open Gmail in a browser.
  • Check the box next to the message that meets the criteria for the new rule.
  • Select More (the three vertically aligned dots).
  • Click to Filter messages like these.
  • Select/correct the criteria to apply to this new rule. Few options may be pre-populated with details from the selected message. 
  • Click on Create filter.
  • Check the box next to the options that specify the behavior you want to apply to the rule. Options included are Skip the Inbox (Archive it), Mark as read, Star it, as well as Delete it.
  • Click on Create filter to activate this new rule.

How can you Manage Rules in Gmail?

After you create rules, modify or delete rules as your requirements change.

  • Open Gmail in a browser.
  • Click on the Settings gear icon.
  • Choose Settings.
  • In the Settings screen that appears, click on Filters and Blocked Addresses.
  • To make changes to a rule, click on edit. To remove a rule so that it no longer filters emails, click delete.

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