Thursday, May 19, 2022

How to add signatures to emails in Gmail or Outlook? Easy steps

How to add signatures to emails in Gmail or Outlook? Easy steps
How to add signatures to emails in Gmail or Outlook? Easy steps

An email signature consists of a few lines of text which are placed at the bottom of all outgoing mail. This article will show you how to set up a signature in Gmail as well as Outlook. 

How to add Signatures to emails such as Gmail or Outlook? 

Follow the given steps if you want to set up a signature for emails you compose in Gmail. 

  • Click on the Settings gear icon in the Gmail toolbar. 
  • Navigate to Settings > General. 
  • You have to make sure that the desired account is selected under Signature. 
  • Enter the desired signature in the text field. It is advised to limit your signature to about five lines of text. You do not need to include the signature separator; Gmail will insert this automatically. If you want to add formatting. OR. If you want to add an image, you can use the formatting bar. 
  • If you are not able to see the formatting bar, start a new message using rich-text formatting 
  • Click on Save Changes. 

Gmail will now insert the signature automatically when a new message is composed. You have the ability to edit or remove it before you click on Send. 

To add a signature to an email in Outlook

If you have already configured your Outlook with a default signature for each of your email accounts, then the signature will automatically appear when a new, blank email message is started. If not, read this. If you would like to change the signature. Or. If you want to insert one if you don’t have a default, follow:

  • Open Outlook, then click on “New Email” in the ribbon bar. This will create a blank email. 
  • In the fresh email message, go to the ribbon bar, then click on “Signature.” 
  • Select the signature you wish to insert from the drop-down list. 

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